Project Executive Body

The Project Executive Body will be responsible for executing the Project effectively and efficiently. The Forest Department will depute officers who are motivated, capable, and willing to take leadership roles in strengthening the capacity of the Forest Department. The deputed officers will be expected to engage exclusively in the Project during the project period. The roles and responsibilities of the executive body will be as follows:
  • To procure a consultant team and staff members of the PMU
  • To prepare the annual work plans and budgets
  • To implement the Project as per the approved work plan and budget allocation
  • To manage the project funds, including disbursement processing and coordination with JICA
  • To coordinate with the Forest Department and concerned stakeholders related to the Project in project implementation
  • To provide guidance to the DFU and the Range Support Unit (RSU)
  • To utilize the technical assistance provided by a consultant team, who is contracted under the Project
  • To monitor and evaluate the project progress
  • To document and share the project progress, lessons learned, best practices with concerned stakeholders
  • To perform any other duties as required

The roles and functions of the proposed Executive Body members are illustrated in Table 3. Due to the limited availability of manpower within the Forest Department, the Project will hire external professionals to form the Executive Body with the officers deputed from the Forest Department. In addition, it is strongly recommended that highly qualified and motivated officers be deputed to the Executive Body and that external professionals with required expertise be recruited.

Table 3: List of proposed PMU Executive Body Members

Title

Rank of officers to be deputed and/or contracted

Main function

Project Director

(1 person)

Additional PCCF

(Forest Department)

To hold overall management responsibility of the Project

Additional Project Director

(2 persons)

CCF or CF

(Forest Department)

To assist the Project Director for overall management responsibility of the Project

Planning and Monitoring Specialist

(1 person)

DFO or ACF

(Forest Department)

To manage planning as well as monitoring and evaluation of the Project under the guidance of the Project Director

Biodiversity Conservation Specialist

(1 person)

DFO or ACF

(Forest Department)

To manage the biodiversity conservation component of the Project under the guidance of the Project Director

Ecotourism Specialist

(1 person)

DFO or ACF

(contractual)

To manage the ecotourism component of the Project under the guidance of the Project Director

Director Divisional engineer (4 years)

Engineer

(Forest Department)

To supervise and control infrastructure development and construction work

Assistant engineer (4 years)

Assistant Engineer

(Forest Department or contractual)

To supervise and control infrastructure development and construction work

Junior engineer (4 years)

Journo Engineer (Forest Department or contractual)

To supervise and control infrastructure development and construction work

Accountant

Certified chartered accountant (contractual)

To manage all financial matters, including preparation of budgets, monitoring of project funds, disbursement status, preparation of reimbursement requests, and any other financial activities under the guidance of the Project Director

The Project Executive Body will be supported by a team of consultants and by a team of support staff members such as office managers, accountants, office assistants, computer operators, drivers, and peons. In addition, the DFU at the district level and Range Supporting Unit (RSU) at range level will be formed to support the Forest Department and the Executive Body.